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Technology, Platforms or Software Policy
We use standard tools or platforms within our community.
Updated November 22, 2022
We choose common platforms based on several things.
- What problem is this platform going to solve? We think critically about our needs and why we need to use them.
- Will this platform integrate with existing software? We evaluate what current systems we have in place.
- Who will be using this platform? Who will the platform affect? We evaluate who our stakeholders are or will be are.
- How many users will need to use it? Does it align with our policies? We evaluate the features or requirements we have.
- Can we afford it? We evaluate the cost.
A point-of-sale (POS) payment software platform lets a business or individual accept credit card payments securely for a transaction fee. The Art Verve Academy uses external vendors/platforms to receive payments, they are free, but they do charge us a merchant or transaction fee per credit card transaction.
We use Stripe. It has a certain level of encryption for credit card transactions that we trust, and it integrates with our registration forms.
We use PayPal. It has a secure level of encryption for credit card transactions and allows us to take payments without using an invoicing system, such as donations.
We also use Quickbooks for all of our bookkeeping and some transactions. It has a secure level of encryption for credit card transactions and allows us to take electronic payments on any invoice in the system.
Per our privacy policy, we do not share any personal information with anyone under any circumstances unless we have written consent from the individual in advance allowing us to share it with other students.
To help maintain this level of privacy, we use “Jotforms.” It is a trusted platform that has been safeguarding our data for years as it uses conditional logic to feed our CRM and accept payments with our point of sale approved applications
Per our privacy policy, we do not share any personal information with anyone under any circumstances unless we have written consent from the individual in advance allowing us to share it with other students.
To help maintain this level of privacy, we use “Insightly” as our Customer Relations Manager (CRM). They ensure our data is safe. In a nutshell, we chose it because our database is backed up daily, securely transferred, and stored with military-grade encryption. It has included the following features.
- Independently assessed for compliance to SOC 2 Type II.
- Single-sign-on via industry-standard authentication protocols
- Support for two-factor authentication
- Encryption of data in transit and at rest
- EU/US Privacy Shield and GDPR Compliance
We use the “WhatsApp Messenger” app to communicate or text when abroad, as all U.S. cell phones may not be set up for international calling capabilities. This uses your phone’s internet connection and allows you to message and/or call anyone anywhere in any country or state.
Share with the Art Verve Community! Our Facebook group is private, open to instructors or anyone who has taken a class at the Art Verve Academy or attended an Art Verve Village meetup. Post your artwork, share studies, information about supplies or just chat about anything art-related.
If you would like to join, go to the page and ask to join. The administrator will allow you to enter. Click here to visit or go to facebook.com/groups/ArtVerveAcademy.
Since not all US phones are set up for international calls, we use the “WhatsApp Messenger” app to communicate or text with each, when we are abroad. This uses your phone's internet connection, which will allow you to message and/or call anyone anywhere.
